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Effective April 2009 All SPA employees, who have compensatory time leave balances, will be required to use comp. time before taking vacation leave time

• This is in accordance with the North Carolina Office of State Personnel Policies, Section 5, Vacation Leave and Compensatory Leave policies which states, “If an employee has holiday compensatory time, overtime compensatory time or on-call compensatory time, it shall be taken before vacation leave.” This policy and procedure information can also be found in the on-line resource manual.
• Audit reports have been designed to run monthly to identify any employees who might report vacation time and have comp. time leave on the books, however, it is very important that employees as well as supervisors practice due diligence when reporting leave time correctly on their time sheets. In the event that leave time is reported incorrectly, then a manual adjustment will be made to the employee’s leave time record indicating a decrease in comp. time and a credit to the vacation leave record.

Effective April 3, 2009 All Employers are required to use the updated Form 1-9 (rev. 2/02/09)

• The new regulation that resulted in the updated Form I-9 revises the list of documents that employers may accept to verify an individual's identity and employment authorization (List A documents). The following documents will be added to the revised List A:
  • Passports and certain other documents for citizens of the Federated States of Micronesia and the Republic of the Marshall Islands.
  • Foreign passports containing the I-551 permanent residence notation printed on a machine-readable immigrant visa.  Currently, employers may accept an I-551 passport stamp or an I-551 permanent resident card.
  • The new U.S. Passport Card, which USCIS earlier this year announced was an acceptable document for I-9 purposes.
  • The rule will eliminate from List A several now-obsolete forms of the employment authorization document, Form I-688, Form I-688A, and Form I-688B, which have all expired
• More significantly, expired documents will no longer be acceptable for I-9 verification purposes.   Only unexpired documents or documents without an expiration date (such as a Social Security card) will be acceptable.  This is a significant change since previously employers could accept many expired documents for I-9 purposes (U.S. passports, drivers’ licenses, etc.).

  For more information, please contact HRS:  828-262-3186

Effective July 1, 2008 Employer Contribution Rate has been Increased

• The employer contribution rate payable for employees of the Teachers’ and State Employees’ Retirement System(TSERS) has been increased effective July 1st, 2008. This rate increased from 7.83% to 8.14% and is required under Section 26.22 of House Bill 2436.
• Please make the necessary revisions to reflect the new contribution rate in your budgetary needs.
• If you have any questions please do not hesitate to call the Benefits Group at 262-6769.

New Changes in the New Staff Employee Orientation Schedule

• Beginning in August 2008, the following changes will take place:
  • New Employee Orientation Schedule will be held on the first Wednesday of every month.
  • The Orientation will begin at 8:30 am and last until 4:00 pm
  • Employees will Break for lunch at 11:30 am and return to HRS to continue Orientation at 1:00 pm
• Please note: Each Supervisor will need to notify his or her employee(s) if they are to return to work immediately following the Orientation, or if they are to go home for the remainder of the day.
• Please review the New Schedule for the Staff Orientation

New FMLA & Military Leave Posters (to be displayed)

• HRS has received updated posters from the Federal Government relating to FMLA and Military Leave. 
• Please print these downloadable posters and display them in an area that is commonly used by employees in your department:
  • Your Rights under FMLA poster (pdf - 42.KB)
  • Your Rights under Uniformed Services Employment and Reemployment Rights Act poster pdf - 798KB)
  • Military Family Leave poster (pdf - 80KB)

Additional Information on FMLA and Military Leave

• On January 28, 2008, The National Defense Authorization Act was signed into law by the President.  This act provides additional FMLA leave for military families.  Under this new law, FMLA-eligible employees will now be entitled to:
  • Caregiver Leave for an Injured Service Member – This benefit provides 26 weeks of FMLA leave during a single 12-month period for a spouse, son, daughter, parent, or nearest blood relative caring for a recovering service member. A covered service member is a current member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious injury or illness incurred in the line of duty on active duty that may render the service member medically unfit to perform his or her duties for which the service member is undergoing medical treatment, recuperation, or therapy; or is in outpatient status; or is on the temporary disability retired list.
  • Family Leave Due to a Call to Active Duty – This benefit provides 12 weeks of FMLA leave because of “any qualifying exigency” due to a spouse, son, daughter or parent being on active duty or having been notified of an impending call or order to active duty in the Armed Forces. Qualifying exigencies may include attending certain military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings.
• If you have any questions please do not hesitate to call the Benefits Group at 262-6769.

"Shots Fired: Guidance for Surviving an Active Shooter Situation"

• Training/Workshop Conducted by the ASU Police Department
• For more information or to Register for this training, contact Captain Eddie Rector at 262-7343.

 

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